Integrations
Payments, accounting, your old scheduler, your CRM, email, SMS, video and AI. Each centre connects its own accounts inside the app in minutes, or runs on ours while it gets started.
01 · Get paid
Open your centre's payments account from inside XTutio. Families pay their invoices by BECS direct debit, and the platform's fee is taken in the same payment.
Why it paysNo separate gateway to set up and no card numbers or BSBs on your systems. One stated fee per payment.
Sales and subscriptions on your centre's own Stripe account, and family card and direct debit payments where they are switched on for your centre.
Why it paysKeep the Stripe account you already have. No card number ever touches your systems.
Direct debit from bank accounts for families on a payment plan.
Why it paysCentres already on Pinch keep their families' mandates while they move.
Invoices, contacts and payments push through to your Xero organisation, and a finished pay run goes across as a draft journal.
Why it paysYour accountant keeps working in Xero. Nobody re-types an invoice.
02 · Run the timetable and the pipeline
Import your families, students and tutors in one go (preview first, then import), then keep lessons syncing one way while you run both side by side.
Why it paysSwitch when you are ready, and stop paying for two systems once you have.
Reads contacts, lists and the conversations inbox so the front desk's queues reflect your CRM.
Why it paysEnquiries and follow-ups stay in one place your team already works from.
Places home-lesson addresses on the map and works out travel times between lessons.
Why it paysSell home tutoring in the suburbs you choose, and stop guessing at travel.
03 · Talk to families
Every email the portal sends (invoices, reminders, password resets) and a mailbox for each staff member that families can reply to.
Why it paysBring your own domain, or start on ours in one click and move later.
SMS reminders and texts, and a softphone with call routing for the front desk.
Why it paysFewer no-shows from a reminder text, and every call logged against the family.
Online lessons booked on Teams get a meeting link on the calendar invite.
Why it paysKeep Teams where families already use it.
04 · Teach, online and with AI
The online classroom: video, sound and a shared whiteboard with live ink, a waiting room and a parent-watching view.
Why it paysTake bookings from families who cannot get to a campus, with no Zoom licence per tutor.
A first pass on marking, the lesson wrap-up, photo import and drafted messages, and a study coach that gives hints, never answers.
Why it paysTutors write once. Names are replaced before anything reaches the model, and every call is logged and costed.
Speech to text for call captions, and the read-aloud voice for spelling dictation, reading and language lessons.
Why it paysLiteracy practice a child can do on their own at home.
How connecting works
Admin, Integrations lists every connection with a setup checklist. Paste a key and press Test connection. The screen tells you the webhook address to give the provider, and Save checks it all works. No support ticket.
Where we can supply it (email, video, AI, voice, maps) you can start on ours and pay for what you use. Bring your own account at any time and usage on it is never billed twice.
Keys are encrypted and write-only: no screen or API ever shows one again. Every call, webhook and sync is resolved to your centre alone.
