XTutio and Teachworks
Two ways to runa tutoring centre.
Teachworks is a long-standing scheduling and billing system used by education businesses in many countries. XTutio runs an Australian tutoring centre in one login, with the parent and student apps, staff tools and child safety built in. Here is how they compare, fact by fact.
Bring your Teachworks records across
Preview first. Nothing is written here until you press Import.
Families
- New
- 172
- Already here
- 0
- Will be linked
- 9
- Skipped
- 3
Parents
- New
- 168
- Already here
- 0
- Will be linked
- 0
- Skipped
- 4
Students
- New
- 236
- Already here
- 0
- Will be linked
- 12
- Skipped
- 3
Tutors
- New
- 8
- Already here
- 1
- Will be linked
- 2
- Skipped
- 1
- The Nguyen familyFamily · 2 studentsNew
- The Okafor familyFamily · 1 studentWill be linked
Matched by the parent's email address. The Teachworks number will be added.
- The Harlow familyFamilySkipped
More than one active Teachworks customer uses this email address. Give each its own address in Teachworks, or merge them, then import again.
Side by side
Fact by fact. Checked 17 October 2026.
| XTutio | Teachworks | |
|---|---|---|
| Made for | Australian tutoring and coaching centres, at the centre, online or in families' homes. | Education businesses of all sizes: tutoring, language schools, test preparation, music and driving schools, in 67 countries. |
| Based in | Sydney, Australia. | Ontario, Canada, founded in 2014. |
| Where records are stored | Sydney, Australia. | Amazon Web Services in the US, its FAQ says. |
| How the price works | Per student, per month, in Australian dollars. No charge per tutor, campus or parent. | A monthly plan fee plus a fee per student lesson, charged in US dollars. Starter is US$16.49 a month plus US$0.32 per student lesson. |
| Free trial | 30 days. | 21 days. |
| Setup fee | None. | None, its pricing page says. |
| Scheduling, billing and tutor pay | Yes. A lesson is charged when the roll is marked, and the pay run is built from lessons taught. | Yes: lessons and groups on a calendar, invoicing by the hour, flat fee or prepaid packages, and teacher hours from the calendar. |
| Taking payments | Direct debit through Airwallex, with your centre as the merchant. | Cards through a built-in Stripe connection; PayPal and Square in part, through other tools. |
| Accounting | A built-in Xero connection. | QuickBooks Online built in; Xero through Zapier. |
| Parent and student accounts | A parent app and a student app in your centre's name and colours. | Online accounts for teachers, staff, parents and students: calendar, lesson history and invoices. |
| Learning for students | Spelling and reading, maths drills, maths tools, typing and languages, with progress for parents and tutors. | Not listed on its site. |
| Online lessons and whiteboard | Built in: an online classroom with a shared whiteboard and a waiting room. | Through partner tools such as Lessonspace and Pencil Spaces. |
| Staff email, documents and slides | Built in: a mailbox for each staff member, and 8 tools in all. | Sends email from the system and attaches files to profiles; no staff mailbox or document editor listed. |
| Working with children checks | Checked when a lesson is booked, warning or blocking as your centre chooses. | Not listed on its site. |
| Home tutoring safety | Addresses shown only around a tutor's lesson, check in and out, a help button and a lone-worker timer. | Not listed on its site (a mileage tracker add-on is). |
| Integrations | 13 connections, set up inside the app. | More than 80 integrations and add-ons, plus Zapier. |
| Developer API | An API that reads your centre's records and adds enquiries, plus webhooks, switched on for each centre by XTutio. | Yes, on its Growth and Premium plans. |
| On a phone | Runs in the browser on phones and tablets, and installs to the home screen. | Every page works on a phone or tablet, its site says. |
Teachworks is a trade mark of its owner. XTutio is not affiliated with or endorsed by Teachworks. Every fact about Teachworks on this page comes from Teachworks' own website, read on 17 October 2026, and may have changed since; check teachworks.com for current details. Teachworks' prices are in US dollars.
Where Teachworks fits
A fair answer.
A long track record
Teachworks has run since 2014 and is used in 67 countries, its site says.
Many kinds of school
It is built for music, driving and language schools as well as tutoring. XTutio is built for tutoring and coaching centres.
An API and a long list of add-ons
Its Growth and Premium plans include an API, and it lists more than 80 integrations and add-ons. XTutio's API reads records and adds enquiries, and is switched on centre by centre.
Where XTutio fits
Built for Australian centres.
Everything in one login
Staff email, documents, the online classroom and the whiteboard are part of the portal, not separate tools to connect.
Learning, not only admin
Families get spelling and reading, maths drills, typing and more under your centre's name.
Australian child safety built in
Working with children checks at booking, no private channel between staff and a child, and home visits with a help button.
Moving across
Keep Teachworks running while you move.
Connect Teachworks, preview the import, then bring families, students and tutors across with nobody emailed. Lessons can stay in Teachworks, read only here, until you are ready.
Charging families is paused until 1 January 2027. Teachworks or your current system keeps billing until then.
While you still use Teachworks
Two settings for a centre moving across. Each change needs two-step sign-in and is recorded.
Start charging families from
01/01/2027
Lessons
Managed in Teachworks (read only here)
Managed here
In short
XTutio and Teachworks
Teachworks is a scheduling and billing system for education businesses in many countries, based in Canada with data hosted in the US, its site says. XTutio is built for Australian tutoring centres, with records stored in Sydney, Australia, and adds parent and student apps, staff tools and child safety. A centre can import from Teachworks and run both side by side while it moves.
Questions centres ask
Can we move from Teachworks to XTutio?
Yes. Connect Teachworks, preview the import, then bring families, students and tutors across with nobody emailed. Lessons can stay in Teachworks, read only in XTutio, until you are ready.
Is XTutio cheaper than Teachworks?
It depends on your centre. Teachworks charges a monthly plan fee plus a fee per student lesson, in US dollars. XTutio charges per student per month in Australian dollars, with no charge per tutor, campus or parent. Book a demo for a quote on your own numbers.
Does XTutio have an API like Teachworks?
Yes, a read-only one that can also add an enquiry, switched on for each centre by XTutio. Teachworks offers an API on its Growth and Premium plans.
Where is each one's data stored?
XTutio's records are stored in Sydney, Australia. Teachworks says its data is hosted with Amazon Web Services in the US.
Teachworks, Stripe, Xero, Airwallex are trade marks of their owners. XTutio connects to or names them to describe what it does and is not affiliated with or endorsed by them.
