Guides for centres
Run your centre on XTutio, step by step.
Practical guides for the person who runs the centre: where to go in the app, what to fill in, and what happens next.
01
Getting started
- 7 min read
Setting up your centre
The five-stage setup checklist, what each step needs, and how your centre opens at the end of its trial.
Read the guide - 4 min read
Connecting your email
Why email is the one connection your centre cannot open without, and the two ways to set it up.
Read the guide - 6 min read
Importing from Teachworks
Bring your families, students and tutors across from Teachworks: preview first, then import, and let the sync carry your lessons.
Read the guide
02
Money
- 7 min read
Services, prices and billing terms
Set your price list, choose how families pay for lessons, and answer the GST question once.
Read the guide - 5 min read
Taking payments from families
How online payments work: your centre as the merchant, direct debit for families, and one all-in rate per payment.
Read the guide - 6 min read
Cancellations and late fees
Set your notice periods, hold late fees until a makeup, and show families the exact figure before they confirm.
Read the guide
03
People and safety
- 5 min read
Inviting staff, roles and two-step sign-in
Add your team inside your own centre, give each person the right role, and keep sign-ins safe.
Read the guide - 7 min read
Child safety settings and what happens to a report
Who is alerted, how fast a concern is due, how the queue is worked, and who decides what a family is told.
Read the guide
04
Teaching
- 6 min read
Rooms, floor plans, seating and wall screens
Set opening hours, draw each campus, let seating sort itself, and put a live room board on the wall.
Read the guide - 7 min read
The online classroom and home tutoring
Teach online in the app with a shared whiteboard, or at a family's home with your own rules and a recorded day.
Read the guide - 7 min read
The training academy and payroll
Assign training templates, clear tutors by subject test, choose whether training is paid, and run pay for Xero Payroll.
Read the guide
