XTutio and TutorCruncher
XTutio and TutorCruncher,fact by fact.
TutorCruncher is a system for tutoring agencies and learning centres, run from London and used in more than 30 countries. XTutio runs an Australian tutoring centre in one login, with the parent and student apps, staff tools and child safety built in. Here is how they compare, fact by fact.
Students
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Parents
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Tutors
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Side by side
Fact by fact. Checked 17 October 2026.
| XTutio | TutorCruncher | |
|---|---|---|
| Made for | Australian tutoring and coaching centres, at the centre, online or in families' homes. | Tutoring companies, agencies, learning centres and test preparation: more than 1,800 companies in 30 or more countries, its site says. |
| Based in | Sydney, Australia. | London, England (TutorCruncher Ltd). |
| Where records are stored | Sydney, Australia. | In the EU: the application on Heroku and files on AWS, its privacy policy says. |
| How the price works | Per student, per month, in Australian dollars. No charge per tutor, campus or parent. | A monthly fee plus a share of client payments. Its Australian price list starts from A$45 a month plus 1% of client payments. |
| Free trial | 30 days. | 2 weeks. |
| Setup fee | None. | Not listed on its site; paid extras such as phone support and extra branches are. |
| Scheduling, billing and tutor pay | Yes. A lesson is charged when the roll is marked, and the pay run is built from lessons taught. | Yes: a calendar, client invoices and automatic tutor payments, with split payments. |
| Taking payments | Direct debit through Airwallex, with your centre as the merchant. | Cards through Stripe and direct debit through GoCardless. |
| Accounting | A built-in Xero connection. | Exports to Xero and QuickBooks. |
| Parent and student accounts | A parent app and a student app in your centre's name and colours. | Dashboards and logins for tutors, clients and students. |
| Learning for students | Spelling and reading, maths drills, maths tools, typing and languages, with progress for parents and tutors. | Not listed on its site (resources can be uploaded). |
| Online lessons and whiteboard | Built in: an online classroom with a shared whiteboard and a waiting room. | Built-in video calls, plus partner whiteboards such as Lessonspace and Pencil Spaces. |
| Staff email, documents and slides | Built in: a mailbox for each staff member, and 8 tools in all. | Automatic emails and text messages, and document uploads; no staff mailbox listed. |
| Working with children checks | Checked when a lesson is booked, warning or blocking as your centre chooses. | Admins can run background checks while taking on a tutor; no named check is listed. |
| Home tutoring safety | Addresses shown only around a tutor's lesson, check in and out, a help button and a lone-worker timer. | Not listed on its site. |
| Integrations | 13 connections, set up inside the app. | About 20 named on its site, plus Zapier. |
| Developer API | An API that reads your centre's records and adds enquiries, plus webhooks, switched on for each centre by XTutio. | Yes: a public API with published documentation. |
| On a phone | Runs in the browser on phones and tablets, and installs to the home screen. | Not listed on its site. |
TutorCruncher is a trade mark of its owner. XTutio is not affiliated with or endorsed by TutorCruncher. Stripe, GoCardless, Xero, QuickBooks, Heroku, AWS, Zapier, Lessonspace, Pencil Spaces and other names on this page are trade marks of their owners. Every fact about TutorCruncher on this page comes from tutorcruncher.com, read on 17 October 2026, and may have changed since; check tutorcruncher.com for current details.
Where TutorCruncher fits
A fair answer.
Agencies that split payments
Automatic tutor payments and split payments between the agency and its tutors, its site says.
Prices in Australian dollars
It publishes an Australian price list and names Australia among its markets.
An open API
It documents a public API for building your own connections. XTutio's API reads records and adds enquiries, and is switched on centre by centre.
Where XTutio fits
Built for Australian centres.
Everything in one login
Staff email, documents, the online classroom and the whiteboard are part of the portal, not separate tools to connect.
Learning, not only admin
Families get spelling and reading, maths drills, typing and more under your centre's name.
Australian child safety built in
Working with children checks at booking, no private channel between staff and a child, and home visits with a help button.
Moving across
Set up in five stages, each checked.
Bring families, students and tutors in from a spreadsheet, with a template for each and a preview before anything is written. Every setup step checks your real data before your centre opens.
Get your centre ready
Required: 5 of 6 done- Your centreWho you are and where you teach.4/4
- What you teach and chargeYour prices, and the terms families pay on.2/5
- Connect and bring your data acrossEmail, payments, the tools you already use, and your families.3/5
- EmailNo email connection yetConnect emailNeeded
- PaymentsFamilies cannot pay online. Invoices still go out, and have to be paid another way.Set up online paymentsRecommended
- Other connectionsTeachworks connectedDone
- Running beside TeachworksLessons read only while you switchDone
- Bring your families across184 families brought acrossDone
- Your peopleWho runs the centre and who teaches in it.2/3
- Your admin team2 admins can sign inDone
- Tutors and pay rates3 tutors have no pay rateSet pay ratesRecommended
- Two-step sign-in for all staffAdmins use two-step sign-inDone
- OpenCheck what was left out, then open.
In short
XTutio and TutorCruncher
TutorCruncher is a system for tutoring agencies and learning centres, run from London with data stored in the EU, its site says. XTutio is built for Australian tutoring centres, with records stored in Sydney, Australia, and adds parent and student apps, staff tools and child safety.
Questions centres ask
Can we move from TutorCruncher to XTutio?
Yes. XTutio's spreadsheet import brings in families, students and tutors, with a template for each and a preview before anything is written. Book a demo and we will walk through your own records.
Where is each one's data stored?
XTutio's records are stored in Sydney, Australia. TutorCruncher: its privacy policy says the application is hosted in the EU.
Does XTutio have an API like TutorCruncher?
Yes, a read-only one that can also add an enquiry, switched on for each centre by XTutio. TutorCruncher documents a public API.
TutorCruncher, Stripe, GoCardless, Xero, QuickBooks, Heroku, AWS, Zapier, Lessonspace, Pencil Spaces, Airwallex are trade marks of their owners. XTutio connects to or names them to describe what it does and is not affiliated with or endorsed by them.
