Training academy
New tutors sit through long videos and slide decks, and owners still cannot tell who is ready to teach Year 10 maths. XTutio's academy gives tutors short lessons they do something in, subject tests that clear them for a subject at a year level, certificates in your centre's own colours, and active time counted honestly, in the portal they already use.
Before your first lesson
New tutor (the base)
6 courses, about 6 hours, paid training
4 of 6 done
Your centre's welcome
15 min
Child safe foundations
90 min
Boundaries, grooming and concerns about adults
85 min
Recognising and responding to harm
100 min
Compliance essentials
35 min
Your first session
21 min
Primary maths, Years 3 and 4
Subject test, due in 28 days
Counted today
Try it here
These three blocks are copied from real courses and run by the academy's own code. Tap the line that goes wrong, pick the better update, and play the first session through.
Spot the error
You ask, "52 − 27 in your head. Tell me how." The student says:
Tap the first line that is wrong.
What would you do?
Your first session with Leo, in Year 8. You have read his notes. He drops his bag and sits down without looking up.
"I hate maths. Mum made me come." What do you say?
Compare
Which update would you rather a family received after this lesson?
Lovely session, great effort, see you next week!
Today we worked on solving simultaneous equations by elimination. Mia was unsure about the sign changes at the start, and by the end of the lesson she was getting them right on her own, which is real progress. Word problems are still slow: she can solve the equations once they are written, but setting them up from the words takes her a long time. Next lesson we will practise turning a word problem into a pair of equations before solving.
Interactive lessons
69 courses: 52 for tutors and office staff, 17 for parents. 9 kinds of block a reader does something in, from a quick check to a session that branches on every choice.
Welcome to Your Centre · 6 min
Where we teach
You will teach at one of our campuses or online. Here is where each one is, and when it is open.
Main campus
12 Kooringa Street, Harbourside
Mon to Fri 3:00 pm to 8:00 pm
Northside
Level 1, 40 Pittwater Road, Northgate
Sat 8:30 am to 1:00 pm
Sort it
Who do you ask?
Tutors fit training between lessons, so long modules never get finished. Each interactive lesson opens with the one sentence to remember, and keeps the reader doing something every few paragraphs.
A lesson about where things are shows your own active campuses, addresses and opening hours, read from your settings.
Tasks like saving a wrap-up are checked against the tutor's own account, and a practice incident report goes nowhere but their training record.
Course text names your centre and your safety contact where it needs to, filled in for each reader. Child safety and compliance courses are your centre's own.
Every block, in the app's own words
A question with a reason behind every wrong answer, so a miss teaches.
One step at a time: the tutor thinks of the next move before it shows.
A student's working, line by line. Tap the first line that goes wrong.
Drop each card in the right group, then see which ones moved.
The steps of a routine, shuffled, to put back in order.
A real answer to mark against the criteria, then the marker's own reasons.
Tap the parts of a text that do the work, and see what an expert picked.
Two versions side by side: pick the better one, then say why.
A session that branches on each choice, with the best path shown at the end.
Subject tests
19 clearances, each a subject at a year level: Primary maths, Years 3 and 4, or English Advanced. Pass the test and the portal knows who can teach what.
A test with its answers in the page proves nothing. Each attempt draws its questions on the server and sends them without the answers. Options are shuffled every time, and numbers are marked by value.
Each test allows a set number of attempts a cycle and a wait after a fail. A pass completes the course and writes the clearance.
Admins should not have to remember who is cleared for what. Book a tutor for a subject and year they are not cleared for, and the portal warns, or refuses if your centre chooses to block. Cover and matching prefer cleared tutors.
Every pass earns a certificate that prints on one A4 page, with a code that identifies it. A subject clearance wears the gold design.
A student writes 3,405 as “three thousand and forty-five”. What is the most useful thing to ask first?
Certificates
5designs, one for each kind of course, each painted in your centre's colours with your name on it. Every word is real text, so it prints sharp on one A4 page or saves as a PDF.
Your Centre
This certifies that
Sam Rivera
has completed and passed
Primary maths, Years 3 and 4
on 14 October 2026, scoring 22 of 25
3 h 30 min of active study
Cleared to teach Primary maths, Years 3 and 4.
Issued byYour Centre14 October 2026
Certificate codeK7QX-3MPA-9TWECourse version 1
Training templates
9 starter templates to copy in as your own. Pick the ones a new tutor needs when you invite them.
New tutor (the base)
Paid, about 6 hours
Primary maths tutor
Includes the base
New tutors want to start teaching, not wade through everything. 6 courses, about 6 hours, before a tutor's first lesson: your welcome, three child safety courses, compliance essentials and their first session.
Primary maths, senior English, OC and selective and more. Each includes the base and adds the subject tests, due within 28 days.
A starter is copied in as your centre's own template. Add courses, change what is required, and apply it when you invite someone.
Courses outside a tutor's templates stay open as optional study in their own time, so nobody is made to sit what they do not need.
Manage training: who has done what, at a glance
| Person | Base | Child safety | Maths Y3-4 | English Y7-8 | Maths Adv |
|---|---|---|---|---|---|
| Sam Rivera | Done | Done | Cleared | · | · |
| Aisha Karim | Done | Done | · | Cleared | · |
| Ben Lowe | Due | Done | Due | · | · |
| Chloe Tran | Done | Done | Cleared | Cleared | Cleared |
| Dev Mehta | Overdue | Due | · | · | Due |
Training time
Time is only counted while someone is actually working through a lesson or a test, so the minutes you see, and the minutes your pay run pays, are minutes spent learning.
One hour with the course open
42 active minutes counted
Owners should not pay for a tab left open, and tutors should be paid for real work. The page counts a beat every 30 seconds while it is open, in front and touched in the last 2 minutes. A tab left open overnight counts nothing.
A lesson earns at most 4 times its own length, and a test no more than its time limit.
Turn paid training on and each pay run adds a training line per tutor for their active minutes on required courses, each day paid once.
Every item in a template says whether all of its time is paid training or only the test, and the tutor sees the same line on the course.
Admins see each person's active minutes on every course, beside what they have finished and what is due.
Live training sessions
Some training needs people together, and chasing replies by text wastes an admin's week. Schedule those sessions beside the courses; invitees answer in the portal, and the host marks who came.
Inductions organised by group text lose people. Run them in the app's own meeting room, on a link you paste, or face to face at a campus, with a room if you want one.
Invitees answer Going or Can't make it. A full group says so, and the same answer twice changes nothing.
Invitations, reminders, changes and cancellations go through the notification queue, and each is checked again before it is sent.
With paid training on, the pay run pays each tutor who attended a required session once, and its host for the scheduled length, without paying the same day twice.
The host marks Present, Late or Absent. Once anyone is marked, the session's time and place are fixed.
Induction
6 of 8 goingMon 3 Nov, 4:00 pm · Face to face · Main campus, Room 2
Workshop
11 of 12 goingWed 5 Nov, 7:30 pm · Online in the app · In the app
Shadowing
This session is fullSat 8 Nov, 9:00 am · Face to face · Main campus
Attendance · Induction
Before you hire
From the application's page, make a one-attempt link to the same subject test your tutors sit. The applicant does it on their own phone; you see how they went.
A good interview does not show whether someone can do the maths. A link to a subject test lasts 7 days by default (up to 30) and works once. It is shown once and sent only when you press send.
20 questions in 25 minutes by default. The countdown follows the server's clock, and a late answer is refused.
Staff see the score, the topics, the time taken, how often the page lost focus and the wrong answers. The applicant never sees a score.
Staff never see a right answer or an explanation, because the same questions clear your own tutors.
15/20
English, Years 7 and 8 subject test
19 min of 25 min · left the page twice
Wrong answers are listed without the right ones, so the test stays fair for everyone who sits it.
Your Centre
21:14Hi Jordan. Question 4 of 20.
Which sentence uses the apostrophe correctly?
The parent academy
Parents who do not understand the portal ring the front desk. They get their own Training page with courses written for them, and never see a staff course.
Parent courses have no tests and no prices. They explain the portal, lessons, paying and how to help at home.
Goes well with
Your Centre
Training for families
Getting started with your family portal
20 min
Lessons and bookings
20 min
Paying for lessons
26 min
Following your child's progress
18 min
In short
XTutio's training academy gives tutors short lessons they answer rather than scroll, subject tests that clear them to teach a subject at a year level, and certificates in the centre's own colours. Active time is counted honestly, inside the portal tutors already use. It pairs with Child safety, where checks at booking are explained, and the training academy and payroll guide. Tutors teach online in XLesson once cleared.
Six to ten minutes, with something to answer, sort or mark every few minutes.
A test drawn fresh for each tutor that clears them to teach a subject at a year level. A booking can check it.
Yes. A centre's own courses sit beside the platform's, and its training templates are its to change.
