01
The academy
Staff learn in the training academy (/training): short, interactive lessons and tests. Time is counted only while someone is actively working on a page.
Manage it from Training overview (/admin/training), which shows who has done what. Child safety and compliance training is your centre's own, not shared library content.
02
Training templates
A training template is a set of courses for a kind of role. Build or adjust them on Training templates (/admin/training/paths), and apply one to a person from their training page or when you invite them.
Nothing is assigned automatically. You choose what each person needs.
03
Subject tests and clearances
A tutor who passes a subject test is cleared to teach that subject. On Training settings (/admin/training/settings) your centre chooses whether bookings only warn, or refuse, when a tutor is not cleared or has required training still open.
You can also send an applicant a one-attempt subject test link from their application, before you hire.
04
Paid training
Paid training is a setting on Training settings, for tutors, and payroll reads it. Required training is what counts; the rest of the library is there for staff to use in their own time.
05
Pay runs and Xero Payroll
Set each tutor's rates on Pay rates (/admin/pay-rates), then create a run on Payroll (/admin/payroll). A run uses your centre's own dates, pays the covering tutor when there was one, and pays each lesson once, however many runs cover it.
A run that cannot be built writes nothing, and a draft run can be deleted.
Keep Xero Payroll as your system of record. The pay run is what you take into it, and Xero Payroll is where your tutors are paid.
