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Money and billing for tutoring centres
Pricing lessons, charging families, late cancellations, payments and paying tutors: the money side of running an Australian tutoring centre.
Families want to know what a lesson costs before they book or cancel, tutors want to be paid right for what they taught, and an owner wants the two to add up. Most money arguments at a tutoring centre start with a figure somebody saw too late.
In XTutio the price and the cancellation terms are shown before a family confirms, and billing and payroll charges from the roll and builds the pay run from the same lessons. Revenue shows how that adds up for the centre, group classes how to teach more students per tutor hour, and services, prices and billing where to start.
Articles
Read on this topic
6 min readWriting a fair late cancellation policyHow to write a late cancellation policy for a tutoring centre that is clear, fair to families and sits well with Australia's unfair contract terms law.
6 min readHow to price tutoring lessons in AustraliaCost a tutoring lesson from the ground up: tutor pay and on-costs, rent per room-hour, software, group sizes, term pricing, discounts and price rises.
7 min readPaying casual tutors: award, super and payrollWhich award covers tutors of school students, the casual loading, minimum shifts, super on payday, pay slips and records, from Fair Work and the ATO.
6 min readDoes a tutoring centre charge GST?Tutoring centres register for GST at $75,000 of GST turnover a year; lessons to families are then taxable. What changes, and what invoices need.
6 min readInvoicing by the term, by the pack or afterTerm invoices, lesson packs or billing after the lesson: the cash flow, refund and fairness trade-offs for a tutoring centre, and how to chase politely.
7 min readEngaging tutors as contractors: what to checkEmployee or contractor? The Fair Work and ATO tests, sham contracting, ABNs and invoices, and super for contractor tutors at a tutoring centre.
6 min readFour ways to fund tutoring lessonsPay after, pay by the term, lesson packs or a prepaid account: which suits your families and your cash flow, and how to switch without upsetting anyone.
6 min readCancellation terms families accept as fairHow to word and run a tutoring centre's cancellation terms so parents see them as fair: clear bands, held fees, a yearly allowance, the figure first.
6 min readRunning weekly group classes without the paperworkGroup classes let a tutoring centre teach more students per tutor hour. Here is how to run the seats, waitlist and weekly bookings without a spreadsheet.
Guides
Step by step
- Services, prices and billing termsSet your price list, choose how families pay for lessons, and answer the GST question once.
- Taking payments from familiesHow online payments work: your centre as the merchant, direct debit for families, and a stated fee on each payment.
- Cancellations and late feesSet your notice periods, hold late fees until a makeup, and show families the exact figure before they confirm.
- The training academy and payrollAssign training templates, clear tutors by subject test, choose whether training is paid, and run pay for Xero Payroll.
