XTutio and TutorBird
XTutio and TutorBird,fact by fact.
TutorBird is a low-cost, all-in-one system for tutors and tutoring businesses, run from Canada. XTutio runs an Australian tutoring centre in one login, with the parent and student apps, staff tools and child safety built in. Here is how they compare, fact by fact.
Students
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Parents
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Tutors
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Side by side
Fact by fact. Checked 17 October 2026.
| XTutio | TutorBird | |
|---|---|---|
| Made for | Australian tutoring and coaching centres, at the centre, online or in families' homes. | Tutors and tutoring businesses, from one tutor to several, used by thousands worldwide, its site says. |
| Based in | Sydney, Australia. | Canada: run by Port 443 Inc. of Burlington, Ontario. |
| Where records are stored | Sydney, Australia. | Not named on its site; its privacy policy says data may be processed in Canada, the United States and elsewhere. |
| How the price works | Per student, per month, in Australian dollars. No charge per tutor, campus or parent. | A flat monthly fee plus a fee for each extra tutor or staff member: $16.95 a month plus $4.95 per extra tutor or staff member (its site shows no currency). |
| Free trial | 30 days. | 30 days, no credit card needed. |
| Setup fee | None. | Not listed on its site; its pricing page says there are no hidden fees. |
| Scheduling, billing and tutor pay | Yes. A lesson is charged when the roll is marked, and the pay run is built from lessons taught. | Yes: a calendar with attendance, automatic invoicing, and tutor pay as an hourly rate or a share of revenue. |
| Taking payments | Direct debit through Airwallex, with your centre as the merchant. | Through Stripe and PayPal. |
| Accounting | A built-in Xero connection. | Its help centre says it does not connect to accounting platforms directly; QuickBooks Online or Xero through Zapier. |
| Parent and student accounts | A parent app and a student app in your centre's name and colours. | One student portal for parents and students. |
| Learning for students | Spelling and reading, maths drills, maths tools, typing and languages, with progress for parents and tutors. | Tutors share their own files, homework and video; no ready-made learning is listed. |
| Online lessons and whiteboard | Built in: an online classroom with a shared whiteboard and a waiting room. | Through partners: a Lessonspace whiteboard, and saved video meeting links. |
| Staff email, documents and slides | Built in: a mailbox for each staff member, and 8 tools in all. | Bulk email and text messages, and file sharing; no staff mailbox or document editor listed. |
| Working with children checks | Checked when a lesson is booked, warning or blocking as your centre chooses. | Not listed on its site. |
| Home tutoring safety | Addresses shown only around a tutor's lesson, check in and out, a help button and a lone-worker timer. | Not listed on its site (mileage tracking is). |
| Integrations | 13 connections, set up inside the app. | Named partners including Stripe, PayPal and Lessonspace, plus Zapier; no count given. |
| Developer API | An API that reads your centre's records and adds enquiries, plus webhooks, switched on for each centre by XTutio. | A public API is not listed on its site; API keys are documented for its Zapier connection. |
| On a phone | Runs in the browser on phones and tablets, and installs to the home screen. | A web app that runs in the phone's browser and can be added to the home screen; no separate app. |
TutorBird is a trade mark of its owner. XTutio is not affiliated with or endorsed by TutorBird. Stripe, PayPal, QuickBooks, Xero, Zapier, Lessonspace and other names on this page are trade marks of their owners. Every fact about TutorBird on this page comes from tutorbird.com, read on 17 October 2026, and may have changed since; check tutorbird.com for current details.
Where TutorBird fits
A fair answer.
A low starting price
One flat fee with every feature, and no limit on students listed, its pricing page says.
Text reminders included
Its site says text message reminders and website hosting come with the subscription.
Support and a money-back offer
Phone and email support at no extra cost, and money back if asked within 90 days, its pricing page says.
Where XTutio fits
Built for Australian centres.
Everything in one login
Staff email, documents, the online classroom and the whiteboard are part of the portal, not separate tools to connect.
Learning, not only admin
Families get spelling and reading, maths drills, typing and more under your centre's name.
Australian child safety built in
Working with children checks at booking, no private channel between staff and a child, and home visits with a help button.
Moving across
Set up in five stages, each checked.
Bring families, students and tutors in from a spreadsheet, with a template for each and a preview before anything is written. Every setup step checks your real data before your centre opens.
Get your centre ready
Required: 5 of 6 done- Your centreWho you are and where you teach.4/4
- What you teach and chargeYour prices, and the terms families pay on.2/5
- Connect and bring your data acrossEmail, payments, the tools you already use, and your families.3/5
- EmailNo email connection yetConnect emailNeeded
- PaymentsFamilies cannot pay online. Invoices still go out, and have to be paid another way.Set up online paymentsRecommended
- Other connectionsTeachworks connectedDone
- Running beside TeachworksLessons read only while you switchDone
- Bring your families across184 families brought acrossDone
- Your peopleWho runs the centre and who teaches in it.2/3
- Your admin team2 admins can sign inDone
- Tutors and pay rates3 tutors have no pay rateSet pay ratesRecommended
- Two-step sign-in for all staffAdmins use two-step sign-inDone
- OpenCheck what was left out, then open.
In short
XTutio and TutorBird
TutorBird is a low-cost system for tutors and tutoring businesses, run from Canada, with no data region named on its site. XTutio is built for Australian tutoring centres, with records stored in Sydney, Australia, and adds parent and student apps, staff tools and child safety.
Questions centres ask
Can we move from TutorBird to XTutio?
Yes. XTutio's spreadsheet import brings in families, students and tutors, with a template for each and a preview before anything is written. Book a demo and we will walk through your own records.
Where is each one's data stored?
XTutio's records are stored in Sydney, Australia. TutorBird: its privacy policy says data may be processed in Canada, the United States and elsewhere.
TutorBird, Stripe, PayPal, QuickBooks, Xero, Zapier, Lessonspace, Airwallex are trade marks of their owners. XTutio connects to or names them to describe what it does and is not affiliated with or endorsed by them.
