End-of-term reports for parents

Why this exists

Writing an end-of-term report for every student takes tutors hours, and parents often get little more than a line. Term reports start from the student's own record, attendance, homework, levels and results, so the tutor checks and adds their own note rather than starting from nothing. Nothing reaches a family until a person approves it.

Three weeks before each term ends, every student your centre has taught gets an end-of-term report for their parents. It covers attendance, what was covered, homework, levels and results, how they do on their own, a note from the tutor and next term's focus.

Before you start

• Progress reviews must be switched on for your centre. Admins with settings.edit switch them on under Settings > Reviews and re-enrolment (with two-step sign-in).
• Tutors see their own students' reports. Admins see every report at their campuses.

Settings (admins)

On Settings > Reviews and re-enrolment, in the termly progress review card:

• Reviews are due a number of days before the term ends. Drafts are made from that day.
• Who sends the report to the family: the tutor finishes it and an admin approves it (the default), or the tutor sends it.
• Also email each parent when a report is released. Off by default; parents always get a notice in the portal.
• Offer a 10-minute call: parents see a button that asks the tutor and admins to arrange a time.
• Term dates: NSW public school terms are used until you add your own.

Writing a report (tutors)

1. Open Teaching > Progress reviews and choose the student.
2. Press Draft with AI. The draft uses only the record shown below it, and names are never sent to the model.
3. Read What we covered, Where they started and where they are now and What is next, and change anything that is not right.
4. Add your own note to the family if you like. The AI never writes this part.
5. Press Mark ready for an admin, or, if your centre lets tutors send, Approve and send to the family.

Editing a report that is ready sends it back to draft, so an admin never approves words that changed afterwards.

Approving (admins)

Teaching > Progress reviews shows each term's reports as Draft, Ready and Sent, with ready ones first. Open one, read it and press Approve and send to the family.

Good to know

• The attendance and homework figures parents see are counted from your records, not written by the AI.
• A missed lesson is a no-show or one the family cancelled. Lessons the centre cancelled are never counted against the student.
• Nothing reaches a family until a person approves it.

Related

• Writing termly progress reviews
• The owner's scorecard
• The centre overview