Changing many pay rates and automatic rises

Raise many tutors' base rates at once, or set milestones that raise a tutor's rate on a birthday, after a number of lessons or after months with your centre.

Updated 18 October 2026

Why this exists

Giving a whole team a pay rise, or remembering each tutor's anniversary, means changing rates one by one and hoping none is missed. Bulk update raises many tutors at once from a date, and milestones suggest or add rises when a tutor reaches one. Tutors are paid what they were promised, and past pay runs are never touched.

Two tabs on Finance > Pay rates save you changing rates one by one. Both change a tutor's base rate only, always as a new rate from a date, so old rates and premiums are untouched.

Before you start

You need payroll.edit and two-step sign-in. A campus-restricted admin works only on tutors at their campuses and cannot change the centre-wide setting or rules.

Bulk update

Open Finance > Pay rates and the Bulk update tab.
Filter by campus, current rate or name, and tick the tutors (or select all shown).
Choose how to change: a new base rate per hour, a dollar amount per hour more, or a percentage more.
Pick the date it starts.
Choose Preview changes and check every line, then confirm.

If anything changed since the preview, you are asked to preview again. A tutor who already has a base rate starting that day is shown as a clash or no change, never given a second rate.

Milestones

Open the Milestones tab and choose the setting: Off, Suggest or Automatic.
Add a rule: Turning an age, Lessons taught or Months since starting.
Choose the effect: raise the base rate by an amount, or the base rate becomes a set figure.
Give the rule a start date and choose Save rule.

Each rule applies once per tutor, never before its own start date. Lessons taught counts completed lessons the tutor delivered, covering included.

Due for a rise

With Suggest, rises wait on the Due for a rise tab for you to Approve or Dismiss. With Automatic, a daily check adds them for you, and admins get a notice in the app. You can Undo a rise: its rate ends and the rate before it applies again.

Good to know

Milestones need a tutor's date of birth or start date for the age and months rules.
If the Milestones tab says it is not switched on yet, ask your centre's admin. Bulk update works without it.