Booking and repeating lessons

Why this exists

Booking a term of weekly lessons one by one is slow, and it is easy to land one on a closure day or a tutor's leave. Here you set the pattern once and see every date checked for clashes, closures, leave and compliance before anything is booked. Front desk and admin staff get a whole term booked in one go, with no surprises later.

You can book a lesson from an empty slot on the calendar (quick booking) or from the full New lesson form. Both can make a lesson repeat.

Before you start

You need permission to create lessons. Your centre's services and prices should be set up, because each lesson takes a service from your centre's list.

Steps

1. On Scheduling > Calendar, click or tap an empty slot. Or open New lesson.
2. Choose the student, the tutor, the service, the date, the start time and where it happens: in person at the centre, online, or at the student's home if your centre offers home tutoring.
3. Under How often, choose Does not repeat, Weekly, Fortnightly or Weekly on chosen days.
4. Choose when it ends: after a number of lessons (2 to 60), on a Last date, or Until the break (the day before your centre's next run of closure days lasting five days or more).
5. Read the summary line and the list of dates. Each date shows any tutor or room clash, closure, leave, or compliance warning.
6. Skip any date that clashes, then book.

Good to know

• A repeat books the main student only. To add more students, book single lessons or add them week by week.
• Every repeating date is on your centre's clock, so a weekly 4 pm lesson stays at 4 pm across daylight saving.
• A clashing date cannot be booked. Skip it and it is recorded as cancelled, so it is never booked later.
• If your centre's lessons are managed in Teachworks for now, book in Teachworks instead.

Related

• Moving a lesson on the calendar
• Group lessons