Staff meetings
Start or schedule a video meeting with your staff, share an agenda and a whiteboard, and run it as host.
Updated 18 October 2026
Why this exists
Getting staff together across campuses usually means another app, another login and links that get lost. Staff meetings run inside the portal, with an agenda, a shared whiteboard and the same camera check as lessons. The host stays in control of who is in the room.
Meetings are video calls for staff only. Students and parents cannot join.
Start one now
Open Home > Meetings and choose Start a meeting now. Copy the link and send it to whoever you need.
Schedule one
- Choose Schedule a meeting.
- Fill in the Title, When and, if you like, an Agenda (shown to everyone in the lobby while they wait).
- Tick Open to any staff member with the link, or leave it off and pick people under Invite staff.
- Choose how notes work: Chat and captions, Chat, captions and notes, or Confidential, no notes.
Joining
Everyone gets the same camera and microphone check as in a lesson, plus a background blur if they want one. In a meeting open to all staff, someone who was not invited waits until the host or an admin lets them in.
Running it as host
The host and your centre's admins can mute one person or everyone, remove someone, let people in and end the meeting for everyone. Everyone sees when the meeting is being recorded.
The whiteboard
Open Whiteboard to draw together. It is the same board as in lessons. It is not kept after the call; choose Save to Documents to keep a copy you own.
Good to know
- Chat works during the call. Keeping chat and shared files afterwards may not be switched on for your centre yet.
- Captions, reactions, raised hands and polls work as in a lesson.