Page setup, contents and downloading

Why this exists

A worksheet or letter is only finished when it prints properly or opens cleanly for the person you send it to. Here you set the page, add a table of contents that keeps itself up to date, and download a Word file or a PDF whose words can be searched. Staff can get a document out of the app without fixing it in another program first.

Get a document ready to print or send: the page, the headings, and the file.

Page setup

1. Open the document and choose File > Page setup....
2. Pick the paper size, which way the page faces, and the margins.
3. Add a border with Format > Page border.
4. Turn on View > Ruler to drag the margins instead.

Headers, footers and page numbers are under Insert > Header, footer and page numbers....

Table of contents

1. Use headings (Title, Heading 1, Heading 2) for your sections.
2. Choose Insert > Table of contents.

It updates itself as you add or rename headings. In a Word download it is a real Word table of contents.

Find and replace

Edit > Find... or Edit > Find and replace... (Ctrl+F or Cmd+F). Searching finds whole words, even across bold or italic text.

Download and print

Choose File > Download:

• Word (.docx), keeps comments and suggestions.
• Word, without comments or suggestions, a clean copy.
• PDF (.pdf), the words can be selected and searched in the PDF.

File > Print... prints the page. If your browser drops headers or page numbers, the app prints through a PDF instead.

Good to know

• View > Print layout shows real pages; Web layout shows one long page.
• A worksheet with an answer key has extra download choices for a student copy. See Worksheets and answer keys.

Related

• Writing a document
• Sharing a document